7 Step Practical Process to Write a Product Spec Sheet

Writing a product spec sheet can be daunting if you do not know how to go about it. After reading this blog you will know exactly how to do it. As unimportant as it may sound, a product specification sheet is pretty much the first step to making a successful product.

You are sure to have come across product spec sheets in your day-to-day life. For example, if you visit a car showroom the sales representative will hand out a sheet with the comparison of different car models. Even if you do not buy the car the same day, the spec sheet helps you remember the details of each car like its make, motor, steering mechanism, and so on. You will even use that sheet to compare its features with other cars. Below is an image of a car spec sheet available online.

A product spec sheet is a technical document that outlines the features of a product in detail. We see them printed out in sheets or as digital files on the eCommerce websites.

Product spec sheets are used to assess the features or components of a product (like the example above), manufacturing information for manufacturing parts (details given to a supplier to get a product made), or as a catalog of information to provide a service or a product.

There a large number of suppliers/customers in the market who make/buy things. If you do not have the required amount of detailing of information to get things done or to sell them, they are likely to move to another seller/manufacturer. A product spec sheet becomes important in this case.

Product spec sheets should be clear and concise. They should provide all the information required to build a product or understand its functionality. They need not contain plain text only. Support them with images, cad illustrations, sketches, and so on to give the complete picture of the product expectations. There is no one size fits all approach for writing a spec sheet but here are some details you can include.

First things first. Before you start writing a product specification sheet, it is important to research your product. See similar products in the market, order those samples and test them, read reviews from customers about your competition. This will help you understand what the customers expect from products similar to yours. This also helps you cover the loopholes and even cut out unnecessary/unused features.

Now that you have the groundwork done, start working towards your spec sheet.

A product idea comes to life when it has the right make. To get the right make, a correct product spec sheet is crucial. With the product research details, jot down all the basic details like material, dimensions, make type, quality and so on. This is a base for your further review of the spec sheet.

Think of the person who’s going to follow your spec sheet as a layman. Add every little detail but be sure to make the product spec sheet comprehensive and not difficult.

Involve the stakeholders and the team to get their ideas and opinions on the make. You can get new information that may prove valuable to the product.

Do not leave any detail thinking it is minor. It is better to have additional information than it is to get a faulty make because of one missing detail. Make sure you support the information with sketches, cad drawings, design details, sections, and so on. You can use the previously held product research details to your benefit.

Pro tip– Read specification sheets of similar products on regular basis to get a hang of things and be sure not to miss a single detail.

The final product model is dependent on just more than your product idea. Things like manufacturing constraints, cost, legal and safety standards come into play when you go about making a product. Thus it is very important to prioritize what is important to you to get the best product.

Make a product prototype with the final specifications and test it for usage, tolerance, features, and benefits. Even better ask a team to use the prototypes and get their feedback on what was useful, what wasn’t. You will also get an unbiased opinion on what could be improved. Check for the points where the users are getting stuck at.

After the testing phase, do a final review. Keep all the technical details and make sure you use simple English for the description. Spec sheets are usually created in spreadsheets, but they have to be sent to the supplier or customer in non-editable formats like PDF. This helps to retain the originality of the document.

Product Specification Sheets are super important.

Are you ready to write one for that product idea that’s been around for quite some time now?

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